Membership Tool Kit
Membership Chairperson, the contents of this page are visible only to you.
Current Joiner/Renewer Membership Year: 2026 Actual Membership Year: 2026
Below are four sample messages that may be emailed to new members or to existing members to remind them to renew. Click to expand any of the selections.
Welcome to a New Member
The following text may be copied and pasted as a welcome message into the HSCMail group as you add new members to the group. Make changes if you’d like.
If you’d like the message changed here on this page, please inform the webmaster.
Welcome to Huggers Ski Club!!
As a new member, by way of HSCMail, the Clubs email group, you’ll receive our monthly newsletter and be able to exchange email with other members. You can send email to other Huggers Ski Club members at: hscmail@googlegroups.com
Check your email and verify your email address to complete your registration. On the website at htts://huggersskiclub.org you’ll be able to download back issues of the newsletter and access other important and useful member-only content.
You might also like to sign up to join us on Meetup.com at https://www.meetup.com/HSC-We-Are-So-Much-More-Than-A-Ski-Club/.
If you ever have any questions regarding Huggers, please feel free to contact me. I hope you will enjoy meeting many new friends in Huggers. Please visit our website often (https://huggersskiclub.org) to get the latest schedules and information about our activities.
Welcome to a New Member (orig)
The following text may be copied and pasted into a mail note that’s then sent to new members. Make changes if you’d like. If you’d like the message changed here on this page, please inform the webmaster. Please also BCC (blind copy) hsccommunication@googlegroups.com so that they’re aware who you’re welcoming and so they will then know who can be approved for HSCMail, the website, and Meetup.
As a new member we invite you to register for the following additional features of membership:
Huggers email-
Click on this link or send an email to: hscmail+subscribe@googlegroups.com
Please type “subscribe” (no quotes) in the subject line. This will add you to the Huggers Ski Club email group through which you can exchange email with other members. It’s also how you’ll receive the monthly newsletter. After you’re part of the group you can send email to other Huggers Ski Club members at: hscmail@googlegroups.com
Huggers website-
If you haven’t already done so, go to https://huggersskiclub.org/benefits/membership-form/ to register to obtain member-only access to the on the Huggers Ski Club website. Please be sure to provide all necessary information so we can update our membership database. All information is strictly confidential and will never be shared outside the Club.
Huggers Meetup.com–
Go to https://www.meetup.com/HSC-We-Are-So-Much-More-Than-A-Ski-Club/ to join the Huggers Ski Club Meetup.com group.
If you ever have any questions regarding Huggers please feel free to contact me. I hope you will enjoy meeting many new friends in Huggers. Please visit our website often (huggersskiclub.org) to get the latest schedules and information about our activities.
Sincerely,
Huggers Membership Chairperson
Renewal Reminder
The following text may be copied and pasted into an email note to remind existing members that it’s time to renew.
This is a reminder that it’s time to renew your membership in Huggers Ski Club which will expire on May 31. There are a few ways to renew–
USING A CREDIT or DEBIT CARD ON-LINE:
Log into the Huggers website and go to MEMBERSHIP / RENEW (https://www.huggersskiclub.org/membership-renew/). Complete and submit the form.
AT AN EVENT:
At a Huggers event, place your $20 renewal in an envelope (check is preferred over cash) and BE SURE that the words "Membership Renewal' with your name and your phone number are printed on the envelope. Present your envelope to the Membership Chair (if they're in attendance), to a Board Member or to the Event organizer.
POSTAL MAIL:
If you prefer to pay by mail, log into the Huggers website, go to MEMBERSHIP / RENEW (https://www.huggersskiclub.org/membership-renew/) complete and submit the form and then
Send your check to:
Judith Lippa
1152 Hillsboro Cove Circle
Webster, NY 14580
You can also sign up for the Huggers’ Meetup and/or Facebook group by clicking on their icon on either the Home page or the MEMBERSHIP / WELCOME page … there is no charge for joining these groups.
I’m looking forward to receiving your renewals before your membership expires on May 31.
2nd Renewal Reminder
The following text may be copied and pasted into an email note to remind existing members that it’s time to renew. Edit as needed.
Until 31 May, you may renew at the discounted annual membership fee of $20.
We’ll be very sorry to see you go but that’s not all; without an active, paid-up annual membership BEFORE 1 JUNE you’ll:
– pay the non-member rates to attend Club subsidized events
– be removed from the HSCMail email list so you’ll no longer
— receive the monthly newsletter
— receive notices of impromptu events, and other chatter from the Board, from Committee’s and especially from other active members
— lose access to member-only content on the website
So, if you haven’t decided to renew yet or would like to renew now, please visit the membership page of the website at /benefits/membership-form/
If your membership isn’t renewed by 31 May you’ll need to pay $30 to rejoin the club and resume access to the benefits listed above.
Best regards and I hope to see you all at upcoming Huggers Ski Club events.
Membership Program Version
The current published Membership Program version is
| Value |
|---|
| Value |
Membership Program Change Log
| Version | Description | Created |
|---|---|---|
| Version | Description | Created |
Possible Membership Database duplicate entries
Short List - very likely duplicates
| ID | Name |
|---|---|
| ID | Name |
Long List - other possible duplicates (based on only first initial - last name)
| ID | Name | ExpDate | Phone | Address | DoB | Joined | Org | |
|---|---|---|---|---|---|---|---|---|
| ID | Name | ExpDate | Phone | Address | DoB | Joined | Org |
Help with downloading files...
- Open your browser to https://huggersskiclub.org/membershiptools/
- In the file manager panel about 1/2 way down the page, double click on the member_database folder to open it.
- If a .zip file exists, right click on it and select Extract files from archive and then select Here
- The file to be downloaded is named HSCMembership.accdb
- Right click on HSCMembership.accdb and select Download
- You may place this file on your Desktop or anywhere else from which you’ll wish to open and run it to manage the HSC Membership data.
Note: If you’re not prompted for a location to save a downloaded file when downloading files in your browser, the fill will most likely be saved in your Downloads folder.
If you’d like to be prompted whenever you download files with your browser, do this:
- For Chrome, in the upper right corner of Chrome (same for Mozilla, FireFox, and others) click on the menu (three dots) and select “Settings”
- Next, click on Advanced and then select Downloads
- Finally, change the setting for “Ask where to save each file before downloading” so that it’s selected (not greyed out).
File Manager panel file info
The files in the list and in the folders below may be downloaded. They consist of the following:
- ~old: past versions of various files
- membershiplist: contains the current membership list that may be accessed by members from the Member List page of this site.
- ODBC: CAUTION: these files should be downloaded and applied ONLY at the direction of the Membership Database Administrator (currently Mike Krause). Refer to additional notes below.
- originals: Word document originals that may be modified to update corresponding PDF files in the list below.
- Individual files:
- HSCMembership_prev.accdb: the most recent but not the current version of the Membership database MS Access program.
- HSCMembership.accdb: the most current version of the Membership database MS Access program.
- HSCMembership_test.accdb: If listed, a work-in-progress version of the Membership database MS Access program to be used for TESTING only.
- HSCMembershipForm.pdf: This printable form that may be emailed or postal mailed to joining-in-progress members (to be discontinued ASAP).
- QR-Codes-Poster-for-Huggers-Ski-Club-Membership-via-Paypal: Sheets with QR codes that may be displayed at events to assist joiners. Contains info to make or update QR codes.
- Individual files:
The following downloads are needed ONLY ONCE EVER or when instructed. Each file requires special installation.
- MYSQL Driver - 32-bit - MySql driver for 32-bit Windows systems ONLY
- MYSQL Driver - 64-bit - MySql driver for 64-bit Windows systems ONLY
- Production - Data Source definition
- Test - Data Source definition
- Access Runtime
Membership Chairperson Training - 8 March 2021
Membership Workflow
Hugger's Membership Workflow
(Note that this diagram is visible only to logged in users who have appropriate access)
The image below may be accessed and edited with draw.io (https://draw.io)
- Login as huggersskiclub@gmail.com
- Saved in Google Drive
- After editing, to save and render here, edit this page (admin only) and then:
--- select file / embed / html
--- select only Layers and Tags
--- select Create
--- select Copy and paste the results into the block below, overwriting the existing content
Payment scenarios for Joiners (new members) to Hugger's Ski Club
By postal mail (without website input):
- Joiner completes paper Membership Form (obtained from download)
- Joiner postal-mails completed Membership Form and check for appropriate dues payment amount to Membership Chairperson (MC)
- Assuming new member provides an email address (required):
- MC creates new / updates existing entry in Membership database
- MC adds new member(s) to HSCMail Google Group
- MC provides new member(s) name and email address to website admin
- Website admin creates website account for new member
- Website automatically generates email notice of new account with account password to new member
- Assuming new member provides an email address (required):
By postal mail (with website input):
- Joiner completes Membership Form on HSC website
- Joiner postal-mails check for appropriate dues payment amount to Membership Chairperson (MC)
- Check must include new members' name
- Joiner postal-mails check for appropriate dues payment amount to Membership Chairperson (MC)
- Upon receipt by MC of new members' check for appropriate dues amount:
- MC creates new / updates existing entry in Membership database
- MC adds new member to HSCMail Google Group
- MC provides new member name and email address to website admin
- Website admin updates website account role for new member from Pending to HSC Member
- Website automatically generates email notice of new account with account password to new member
- Upon receipt by MC of new members' check for appropriate dues amount:
Using online payment processor via website Membership Form input:
- Joiner completes Membership Form on HSC website
- Joiner pays appropriate dues payment amount via online payment processor
- Website automatically generates email notice of new account with account credentials to new member
- Joiner pays appropriate dues payment amount via online payment processor
Dues Schedule
The Dues Schedule table below provides details of the month-by-month dues amount and number of months for which the dues apply.
Description of columns:
- Month: If dues are paid in the month of...
- Type: Joiner or Renewer
- Amount: Dues amount to be paid to join
- Months: Number of months for which membership is active if dues are paid in the given month
- Description: Summary of the transaction.
Note that Rejoiners have the same amount and the same duration as Joiners.
| Month | Type | Amount | Months | Description |
|---|---|---|---|---|
| Month | Type | Amount | Months | Description |
| Month | Type | Amount | Months | Description |
|---|---|---|---|---|
| January | Joiner | $20 | 5 | Join $20 – Remainder of current membership period: 5 months |
| February | Joiner | $20 | 4 | Join $20 – Remainder of current membership period: 4 months |
| March | Joiner | $30 | 15 | Join $20 – Remainder of current and all of next membership period: 15 months |
| April | Joiner | $30 | 14 | Join $20 – Remainder of current and all of next membership period: 14 months |
| May | Joiner | $30 | 13 | Join $30 – Remainder of current and all of next membership period: 13 months |
| June | Joiner | $30 | 12 | Join $30 – Remainder of current membership period: 12 months |
| July | Joiner | $30 | 11 | Join $30 – Remainder of current membership period: 11 months |
| August | Joiner | $30 | 10 | Join $30 – Remainder of current membership period: 10 months |
| September | Joiner | $30 | 9 | Join $30 – Remainder of current membership period: 9 months |
| October | Joiner | $30 | 8 | Join $30 – Remainder of current membership period: 8 months |
| November | Joiner | $30 | 7 | Join $30 – Remainder of current membership period: 7 months |
| December | Joiner | $30 | 6 | Join $30 – Remainder of current membership period: 6 months |
| January | Renewer | $20 | 16 | Renew $20 – All of upcoming membership period: 16 months |
| February | Renewer | $20 | 15 | Renew $20 – All of upcoming membership period: 15 months |
| March | Renewer | $20 | 14 | Renew $20 – All of upcoming membership period: 14 months |
| April | Renewer | $20 | 13 | Renew $20 – All of upcoming membership period: 13 months |
| May | Renewer | $20 | 12 | Renew $20 – All of upcoming membership period: 12 months |
To download a file from the file panel below, right-click on the file and select Download.
Please login to access file manager.